Shortfall
Billing reconciliation software. Upload your VMS exports and see every short pay, rate mismatch and fee error, each traced to its source rows.
Revenue integrity for staffing
Every hour worked, billed and paid in full.
Aeque builds software and runs audits that check staffing agencies' VMS billing line by line, finding short pays, rate mismatches and fee errors, with the exact source rows behind every finding.
Shortfall · Demo auditSample data
10Findings
$4,111.80Likely leakage
$3,800.00At risk
- Short pay on remittanceSource rows linked
- Overtime billed as straight timeSource rows linked
- Bill rate below rate cardSource rows linked
- MSP fee over-deductedSource rows linked
Output of the built-in demo on synthetic sample files. Not customer data.
What we do
A product and a team behind it.
Use Shortfall yourself, or have us run the audit and prepare the disputes for you.
Program audits
Send us your timesheets, rate cards, invoices and remittances. We run the audit, review each finding and walk you through the results.
Dispute support
We turn approved findings into dispute packets your team can send to the MSP or client, and track them through to recovered or written off.
Shortfall
Checks the billing your VMS doesn't.
18 deterministic rules, each with an ID and a severity. No guesswork: every finding points to the exact rows that produced it.
- Upload your exports. Timesheets, rate cards, VMS invoices and remittances, exported from VMS platforms such as Beeline and SAP Fieldglass.
- Confirm the columns. Map each column once, set the program's fee and payment terms, then run.
- Review and recover. Move findings from New to Approved, Disputed and Recovered, and export a dispute packet and Excel report.
- Short paysRemittances that pay less than the approved invoice.
- Rate mismatchesBill rates that don't match the rate card for the role.
- Overtime billed as straight timeHours over the threshold invoiced at the regular rate.
- Fee over-deductionsMSP and VMS fees taken above the agreed percentage.
- Rejected and overdue invoicesInvoices stuck in rejection or past the payment window.
Why it matters
Small errors, on a very large flow of money.
$184B
US staffing industry revenue in 2024, the largest staffing market in the world.
Source: Staffing Industry Analysts
81%
of contingent workforce programs surveyed use a VMS, and 55% partner with an MSP.
Source: Staffing Industry Analysts, Aug 2024
1.5–3.5%
typical MSP fee as a share of spend. In supplier-funded programs, the staffing agency absorbs it.
Source: KORE1 MSP guide, citing SIA benchmarks
How we handle your data
Built for billing data.
Personal data stripped at upload
Columns with workers' personal details are removed before anything is stored.
Private, per-agency storage
Your files are kept in private storage, visible only to members of your agency's account.
Evidence, not estimates
Every finding links back to the rows that produced it, so your team can check it before it is disputed.
See what your last quarter missed.
Tell us about your VMS programs and we'll set up an audit.